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Creating an Effective Board Meeting Agenda

An effective board meeting starts with an agenda that gives context and inspires conversation for the entire group. A well-crafted agenda for the board meeting can be reflected in minutes that are concise and clear, yet take in the entire scope of the discussion. This is the case even if the minutes alter the agenda items that were originally scheduled or elaborate on them.

The agenda of the board meeting should begin with a brief introduction noting the fact that this is an important meeting for the company. This will establish the tone for all the other meetings and ensure everyone is aware of their roles and duties.

After the introduction, review any minutes that you have previously read, and then move on to the report presentations. For example executive director reports or program committees. As time passes, you’ll get a sense for the time it takes to finish these kinds of reports. You can alter the time allotted to your agenda accordingly.

It is now the perfect moment to discuss any new initiatives, projects or anything else that will help your nonprofit increase awareness to increase donations and members, provide more opportunities for volunteers, and accomplish its lofty, big, hairy goals. It is also beneficial to leave a bit of space at the conclusion to discuss any unforeseen issues that might occur or for some quick questions that the board would like to take care of before the meeting adjourns. This will allow the board to be strategic in its approach to these issues, and will reduce the time it takes to complete routine tasks like reporting, and “have to” items (like the approval of previous meeting minutes or financial reviews). ).

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